Accounts Payable

Accounts Payable creates checks and tracks credits, discounts, partial payments and recurring obligations, and warns you to prevent losses, allowing you to effectively manage your business expenses. It includes numerous vendor and payable inquiries and an extensive library of expense analysis reports.

The above image shows the entry screen of Accounts Payable

Main features of Accounts Payable

• Selects and calculates early payment discounts

• Displays total accounts payable and approved-to-pay amounts

• Allows partial payments on open invoices

• Permits user-defined periods for aging payables

• Alerts you if vendor credit limits are exceeded

• Allows application of open debit memos to selected invoices

• Cheque voiding capability streamlines processing for lost cheques

• Allows easy prioritization of invoice payments with as many as 14 priority levels

• Vendors may be placed on payment hold, purchase hold or both

• Allows virtually an unlimited number of chequing accounts

• Create invoices manually or match them with received purchase orders

• Allows non-check payments of invoices, such as wire transfers

• Real-time Business Status Report provides immediate status for Current

• Balance, Cash Balance, Net Cash Forecast, Approved to Pay, Period-to-Date Payable, and Payments and Discounts/Adjustments

• Multiple Remit-to Addresses

• Locates vendor records by pick lists or full or partial vendor numbers, names and telephone numbers

• Flexible approve to pay feature allows easy selection of desired invoices based on user-defined criteria (vendor, discount date, invoice date, etc.)

• As-of Aging Reports provide the ability to specify a prior date and produce the report as of that date

Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Accounts Payable Aging (Past Due and Forecast)
  • Accounts Payable Discount Report (Pending and Lost)
  • Accounts Payable Journal
  • Approved to Pay
  • Bank Reconciliation
  • Cash Requirements
  • Cheque Register
  • Cheques (in user-defined Top Stub Format)
  • Credit Card Transaction Control Report
  • Invoice Register