Purchase Order

PSS Pro Series Purchase Orders is a complete purchase order processing system with real-time tracking, automatic updating of vendors and inventory account balances, and extensive reporting capabilities. Advanced laser form technology produces high-quality laser printed purchase orders for your vendors. Included is the capability to fax or send purchase orders via e-mail.

The above image shows the entry screen of Purchase Order

Main features of Purchase Orders

• Creates purchase orders and handles receiving

• Generates recurring purchase orders, drop-ship orders and special bids/quotes

• Works with Accounts Payable to track liabilities and invoice receipts

• Tracks groups of items by the lot numbers entered when receiving items

• Supports inventory tracking of individual items according to serial number

• Unit of measure conversion allows purchase of items in different units of measure than you stock or sell

• Record virtually unlimited notes and memos with any line item

• Provides schedules for material receipts

• Receive partial drop shipment purchase orders Provides reports for inventory reordering and backorders, and purchase order status by item, vendor and buyer

• Real-time Business Status Report provides immediate status for open purchase orders and period-to-date orders and receipts

• Transactions update vendor and inventory balances in real-time

• Warns you when a vendor’s balance exceeds available credit

• Supports recurring purchase orders

• Receive purchase orders by item

• Locates vendor records by pick lists or full or partial phone numbers

• Allows multiple suppliers for each inventory item

• Allows multiple Remit-to Addresses for vendors

• Allows cancellation of open quantities after a receipt is entered

• New vendors and inventory items can be added during purchase order entry

• Cost tiers for venders can be set up by item based on volume quantities or vender specials

Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Open Orders Report
  • Purchase Order Receipts
  • Purchase Orders
  • Recurring Purchase Orders
  • Vendor File Report